Poster Presentations

Poster Presenter Participation Guidelines:

  • Poster presenters will display their work in the Exhibit Hall – Booth 1635 – on their assigned day – Tuesday, Wednesday or Thursday during the show.
  • Please note that your poster will only display on your assigned presentation day, not all three days.
  • Posters will be displayed during XPO Floor hours – 10:00 AM-5:30 PM on Tuesday and Wednesday and 10:00 AM-4:30 PM on Thursday.
  • AUVSI holds dedicated poster viewing hours each day, and presenters are required to be present with their posters during these times:
    • Tuesday 10:30 AM – 12:00 PM and 3:00 PM – 4:30 PM
    • Wednesday 10:30 AM – 12:00 PM and 3:00 PM – 4:30 PM
    • Thursday 10:30 AM – 12:00 PM
  • Presenters will be allowed early access into the XPO Hall for poster setup beginning at 9:45 AM each morning.
  • Poster should be on display until the XPO Hall closes – 5:30 PM Tuesday and Wednesday and 4:30 PM on Thursday.
  • AUVSI will provide push pins and poster boards for your convenience.
  • All posters are assigned a presentation number that corresponds to your poster presentation location. AUVSI staff will be confirming your exact location prior to the show.

Important Dates

  • Speaker agreement form submission – please complete if you have not done so
  • Technical papers submission deadline: Friday, April 14, 2017
  • AUVSI reserves the right to replace any presenter who does not meet the above stated deadlines. This conference has a "No Paper, No Presentation" policy. If a written paper is not submitted by the deadline authors will not be permitted to present at the conference.

Technical Paper and Presentation Requirements

  • AUVSI requires that all technical papers adhere to the AAS format. An AAS format template is available here: DOWNLOAD AAS TEMPLATE
  • Technical papers are not limited to a set number of pages. Average length is between 10-12 pages.
  • Technical paper files should be submitted in pdf format with the following naming convention: XPO17Paper_Author Last Name

Materials Submission Process

  • The technical paper and PowerPoint submission process will be conducted by PSAV® Presentation Services.
  • PSAV will email technical speakers with a link to use when uploading papers beginning in March.

Make your session a success!

What is a Poster Presentation?

  • A poster presentation is where the presenter directly presents their paper as a visual display, which is positioned on a 4’ x 8’ board. The poster is usually a mixture of a brief narrative paper, intermixed with tables, graphs, pictures and other presentation formats. The presenter stands by the poster display during an assigned time, while conference participants view the presentation and interact with the author.

Suggested Poster Format and Layout Ideas

  • Each presenter will have a 4’ tall x 8’ long board (horizontal orientation) on which to attach their presentation, by either Velcro or push pins. Push pins will be provided.
  • Each poster should include the title of the presentation in large letters (104 pt. text), the company where the work was completed (72 pt. text) and the author(s) name(s) (72 pt. text) at the top center of the poster.
  • Material must be easily read at a distance of 4 feet (16-18 pt. text is recommended for body copy).
  • An abstract placed in the upper left corner of the poster is suggested.
  • Due to space limitations, hardware and handouts are not permitted for poster sessions.
  • When in doubt, edit out … crowded and cluttered posters are difficult to read and are often disregarded. Make sure every item in your poster is necessary. Your poster should stimulate discussion.
  • When composing your poster, use blank space to highlight or offset information. Be sure to align all edges of paper. Place related materials (i.e. photo with accompanying text) close together.
  • Space your information proportionally. A good way is to divide your poster either horizontally or vertically into three or four sections, and place your materials within those sections.
  • When choosing a background to frame the components of your poster, neutral or grayish colors of poster or matte board will be easier on the eyes than a bright color. Dark backgrounds will make a dark photo seem brighter and vice versa. Color photographs look best when mounted on a grayish backing.
  • Use a mailing tube or portfolio case for transporting your poster to the conference.