COLORADO CONVENTION CENTER | DENVER
April 30 – May 3: Educational Program | May 1 - 3: Exhibits

Speaker Resources Information

Please note the Call for Papers has closed. This information applies to speakers and presenters already selected to participate in the XPONENTIAL 2018 educational program.

Welcome XPONENTIAL 2018 Speakers!

Thank you for joining this year's conference program. We look forward to working with you to deliver meaningful insights and actionable intelligence at this year’s event! Please refer to the following information for more on speaker policies, materials submission detail, panel preparation and answers to general inquiries.

    Promote Your Session

Promote Your Session!

SOCIAL MEDIA

  1. What’s happening? Tell your audience about the topic you’ll be covering at your session. Are you unveiling a new product? Do you have hands-on demonstrations scheduled? Let your audience know why, when and where they NEED to be!
  2. Share the latest news. Follow the XPONENTIAL 2018 social media sites and share interesting content, articles and event updates to keep your audience up-to-date and engaged (use #auvsiXPO)
    Facebook:      https://www.facebook.com/AUVSI-316376653645/ 
       Twitter:   https://twitter.com/AUVSIshow     Be sure to use  @AUVSIshow and @AUVSI
    LinkedIn:  https://www.linkedin.com/company/auvsi 
    Instagram:  https://www.instagram.com/auvsi/


 SAMPLE POSTS

Use these sample posts to help promote your participation at XPONENTIAL 2018.

  • Please join me at AUVSI XPONENTIAL – the spot for all things unmanned – where I’ll be presenting [INSERT TITLE, DATE AND TIME]. Learn more and register at www.xponential.org.

  • I will be @AUVSI XPONENTIAL 2018 in Denver discussing [INSERT TOPIC]. Join me and be part of the conversation! Learn more and register at www.xponential.org.

  • Big things are happening in #unmanned. Join the convo @AUVSIshow. [INSERT TOPIC, DATE] www.xponential.org #auvsiXPO

  • Don’t miss my presentation at #auvsiXPO starting April 30 in Denver. I hope to see you at the largest unmanned systems show on Earth! www.xponential.org

  • Looking for content addressing the unmanned systems industry’s fastest growing markets and top technology trends? Then join me at AUVSI XPONENTIAL 2018 from April 30 – May 3 in Denver. Learn more and register at www.xponential.org.

Twitter: PRO TIP: The ideal length of a tweet is 100 characters.

FACEBOOK PRO TIP: The ideal length of a post is less than 40 characters.

  Technical Session Speakers

Technical Session Speakers

Important Dates

  • Speaker agreement form submission deadline: Please complete if you have not done so.
  • Technical papers submission deadline: Friday, April 6, 2018
  • PowerPoint Presentation submission deadline: Friday, April 20, 2018
  • AUVSI reserves the right to replace any speaker who does not meet the above stated deadlines. This conference has a "No Paper, No Podium" policy. If a written paper is not submitted by the deadline authors will not be permitted to present the paper at the conference.

Materials Submission Process

  • The technical paper and PowerPoint submission process will be conducted by PSAV® Presentation Services.
  • PSAV will email technical speakers with a link to use when uploading papers, PowerPoint slides and video files beginning in March.
  • Upon arriving at the Colorado Convention Center in Denver, be sure to check in at the Speaker Ready Room – Room 202 - to ensure your materials are loaded and ready to go. See below for room hours.

Technical Paper and Presentation Requirements

  • AUVSI requires that all technical papers adhere to the AAS format. An AAS format template is available here: DOWNLOAD AAS TEMPLATE
  • Technical papers are not limited to a set number of pages. Average length is between 10-12 pages.
  • Technical paper files should be submitted in pdf format with the following naming convention: XPO18Paper_Author Last Name
  • PowerPoint and video files should be submitted with the following file naming convention: XPO18Presentation_Presenter Last Name and XPO18Video_Presenter Last Name
  • We do not require a standard slide template at XPONENTIAL. Please use your organization’s template.
  • We recommend 16:9 slide format.

Make your session a success!

  • Presentations must be high-energy, informal and engaging.
  • Presentations should NEVER turn into sales pitches (violators will not be invited to speak at future events).
  • Be commanding and capture an audience’s attention
  • Be bold, confident and present your material as the expert that you are—own it!
  • When using PowerPoint remember these key points:
    • Keep it simple. Limit text, bullet points, transitions and builds.
    • Use high-quality graphics including photographs.
    • Have a visual theme, but avoid using PowerPoint templates
    • When using charts ask yourself “How much detail do I need?”
    • Choose your fonts wisely. Remember you may have audience members seated in the back of a large space. Make sure to space your text and use easy to read fonts.
  • Please note that the sessions may be filmed or photographed.

  Standalone Presenters

Standalone Presenters

XPONENTIAL will feature many standalone presentations throughout the week on a variety of topics. These presentations do not have a technical paper requirement.

Speaker agreement form submission – please complete if you have not done so

Presentation Locations

Standalone presentations will take place in room 201-207; 301-304; and, 401-406 at the Colorado Convention Center.

Materials Submission Process

  • Presentation material collection will be conducted by PSAV® Presentation Services.
  • PSAV will email speakers with a link to use when uploading PowerPoint slides and video files beginning in March.
  • Presentations will be due on Friday, April 20.
  • Upon arriving at the Colorado Convention Center in Denver, be sure to check in at the Speaker Ready Room – Room 202 – to ensure your materials are loaded and ready to go. See below for room hours.
  • We do not require a standard slide template at XPONENTIAL. Please use your organization’s template.
  • We recommend 16:9 slide format.

Make your session a success!

To ensure that AUVSI provides the best possible experience and a consistent approach to all of our presentations, we ask our speakers to incorporate the following into every presentation:

  • Presentations must be high-energy, informal and engaging.
  • Presentations should NEVER turn into sales pitches (violators will not be invited to speak at future events).
  • Be commanding and capture an audience’s attention
  • Be bold, confident and present your material as the expert that you are—own it!
  • When using PowerPoint remember these key points:
    • Keep it simple. Limit text, bullet points, transitions and builds.
    • Use high-quality graphics including photographs.
    • Have a visual theme, but avoid using PowerPoint templates
    • When using charts ask yourself “How much detail do I need?”
    • Choose your fonts wisely. Remember you may have audience members seated in the back of a large space. Make sure to space your text and use easy to read fonts.
  • Please note that the sessions may be filmed or photographed.
 
  Moderators and Panelists

Moderators and Panelists

Important Info

  • Speaker agreement form submission: please complete if you have not done so
  • Panel sessions at XPONENTIAL 2018 are moderated discussions with few to no presentation materials. Each group will receive guidance from AUVSI and the panel moderator regarding format, flow and topic direction.
  • Upon arriving at the Colorado Convention Center in Denver, be sure to check in at the Speaker Ready Room – Room 202 - to confirm your session time, location and to let us know you have made it to the venue!

Make your session a success!

Moderators

Thank you for agreeing to dedicate your time and talents to moderate a XPONENTIAL conference session. Your role as moderator is critical to the success of your session and the conference program. We hope you also enjoy this opportunity to connect with new contacts and demonstrate thought leadership.

Each moderator is expected to introduce him/herself to the panelists via email and to collaborate with them in the March/April timeframe via conference call and/or email. AUVSI will provide moderators with panelists' contact information and a sample moderator intro email. We will also help to coordinate teleconferences as needed.

When collaborating with your panelists, please consider these points:

  • SET THE OBJECTIVE Set the primary objective and vision for the panel discussion. With what new understanding should the audience walk away? For example, you may discuss business or customer benefits, the possibilities and field results of a new technology, market drivers, current and projected adoption, current issues, practical applications and more.
  • STRUCTURE THE SESSION Structure the time allocated for the session, how much time you'd like to spend on introductory remarks (as the moderator), individual remarks, moderated questions and Q&A with the audience.
  • PREPARE YOUR PANEL Prepare a list of questions you plan to ask during the session. Most panelists will feel more comfortable if they can prepare at least a couple responses.
  • SET GROUND RULES Set the ground rules about contextual sharing vs. promoting or selling company/product information. Comments and experiences relevant to the dialogue are great, but they need to save the sales pitches for exhibit floor.
  • ENCOURAGE ENTHUSIASM Encourage speakers to command attention, be bold and engage the audience thru storytelling, case studies, factoids, descriptive language and future projections.
  • PLAN TO MEET At a minimum, plan to meet your panelists 20 minutes before your session start time to make introductions, reiterate the vision, structure and ground rules and obtain AV support as needed. We suggest all panels meet for 60 minutes in the Speaker Ready Room – Room 202 – prior to their sessions if possible. AUVSI can help coordinate onsite meetings as needed.

Panelists

A member of the XPONENTIAL 2018 team and/or your session moderator will touch base with you before the event about your session's content. Plan to participate in at least one teleconference to discuss your session’s format, direction and planned questions from the moderator. Conference calls will be scheduled and facilitated by your moderator and/or AUVSI staff in March and April.

In addition to at least one teleconference, AUVSI and your session moderator will also be coordinating an onsite meeting during XPONENTIAL.

Panel sessions at XPONENTIAL are discussion based which means the use of multi-media materials is discouraged. Any plans for video or slides will need to be discussed with your session moderator and AUVSI.

Please note that the sessions may be filmed or photographed.

 
  Starting Point Theater and Solutions Theater Speakers

Starting Point Theater and Solutions Theater Speakers

  • Speaker agreement form submission – please complete if you have not done so
  • The Starting Point Theater is located on the XPO Floor – Booth 3431
  • The Solutions Theater is located on the XPO Floor – Booth 3607
  • LCD projector, screen, microphone and laptop will be provided at both theaters.

Materials Submission Process

  • Presentation material collection will be conducted by PSAV® Presentation Services.
  • PSAV will email speakers with a link to use when uploading PowerPoint slides and video files beginning in March.
  • Presentations will be due on Friday, April 20.
  • Upon arriving at the Colorado Convention Center in Denver, be sure to check in at the Speaker Ready Room – Room 202 – to ensure your materials are loaded and ready to go. See below for room hours.
  • We do not require a standard slide template at XPONENTIAL. Please use your organization’s template.
  • We recommend 16:9 slide format.

Make your session a success!

To ensure that AUVSI provides the best possible experience and a consistent approach to all of our presentations, we ask our speakers to incorporate the following into every presentation:

  • Presentations must be high-energy, informal and engaging.
  • Presentations should NEVER turn into sales pitches (violators will not be invited to speak at future events).
  • Be commanding and capture an audience’s attention
  • Be bold, confident and present your material as the expert that you are—own it!
  • When using PowerPoint remember these key points:
    • Keep it simple. Limit text, bullet points, transitions and builds.
    • Use high-quality graphics including photographs.
    • Have a visual theme, but avoid using PowerPoint templates
    • When using charts ask yourself “How much detail do I need?”
    • Choose your fonts wisely. Remember you may have audience members seated in the back of a large space. Make sure to space your text and use easy to read fonts.
  • Please note that the sessions may be filmed or photographed.
 
  Poster Presentations

Poster Presentations

Poster Presenter Guidelines

  • Poster presenters will display their work in the XPO Hall – Booth 1231 – on their assigned day – Tuesday, Wednesday or Thursday during the show.
  • Please note that your poster will only display on your assigned presentation day, not all three days.
  • Posters will be displayed during XPO Hall hours – 10:30 AM-5:30 PM on Tuesday and Wednesday and 10:30 AM-4:00 PM on Thursday.
  • AUVSI holds dedicated poster viewing hours each day, and presenters are required to be present with their posters during these times:
    • Tuesday 10:30 AM – 12:00 PM and 3:00 PM – 4:30 PM
    • Wednesday 10:30 AM – 12:00 PM and 3:00 PM – 4:30 PM
    • Thursday 10:30 AM – 12:00 PM
  • Presenters will be allowed early access into the XPO Hall for poster setup beginning at 10:00 AM each morning.
  • Posters should be on display until the XPO Hall closes – 5:30 PM Tuesday and Wednesday and 4:00 PM on Thursday.
  • AUVSI will provide push pins and poster boards for your convenience.
  • Poster spaces are first come, first serve.

Important Dates

  • Speaker agreement form submission – please complete if you have not done so
  • Technical papers submission deadline: Friday, April 6, 2018
  • AUVSI reserves the right to replace any presenter who does not meet the above stated deadlines. This conference has a "No Paper, No Presentation" policy. If a written paper is not submitted by the deadline authors will not be permitted to present at the conference.

Technical Paper and Presentation Requirements

  • AUVSI requires that all technical papers adhere to the AAS format. An AAS format template is available here: DOWNLOAD AAS TEMPLATE
  • Technical papers are not limited to a set number of pages. Average length is between 10-12 pages.
  • Technical paper files should be submitted in pdf format with the following naming convention: XPO18Paper_Author Last Name

Materials Submission Process

  • The technical paper submission process will be conducted by PSAV® Presentation Services.
  • PSAV will email technical speakers with a link to use when uploading papers beginning in March.

What is a Poster Presentation?

  • A poster presentation is where the presenter directly presents their paper as a visual display, which is positioned on a 4’ x 8’ board. The poster is usually a mixture of a brief narrative paper, intermixed with tables, graphs, pictures and other presentation formats. The presenter stands by the poster display during an assigned time, while conference participants view the presentation and interact with the author.

Suggested Poster Format and Layout Ideas

  • Each presenter will have a 4’ tall x 8’ long board (horizontal orientation) on which to attach their presentation, by either Velcro or push pins. Push pins will be provided.
  • Each poster should include the title of the presentation in large letters (104 pt. text), the company where the work was completed (72 pt. text) and the author(s) name(s) (72 pt. text) at the top center of the poster.
  • Material must be easily read at a distance of 4 feet (16-18 pt. text is recommended for body copy).
  • An abstract placed in the upper left corner of the poster is suggested.
  • Due to space limitations, hardware and handouts are not permitted for poster sessions.
  • When in doubt, edit out … crowded and cluttered posters are difficult to read and are often disregarded. Make sure every item in your poster is necessary. Your poster should stimulate discussion.
  • When composing your poster, use blank space to highlight or offset information. Be sure to align all edges of paper. Place related materials (i.e. photo with accompanying text) close together.
  • Space your information proportionally. A good way is to divide your poster either horizontally or vertically into three or four sections, and place your materials within those sections.
  • When choosing a background to frame the components of your poster, neutral or grayish colors of poster or matte board will be easier on the eyes than a bright color. Dark backgrounds will make a dark photo seem brighter and vice versa. Color photographs look best when mounted on a grayish backing.
  • Use a mailing tube or portfolio case for transporting your poster to the conference.

  Speaker Ready Room

Speaker Ready Room

Location:
Room 202 – Colorado Convention Center

Hours of Operation:

Monday 8:00 AM – 5:30 PM
Tuesday 8:00 AM – 5:30 PM
Wednesday 8:00 AM – 5:30 PM
Thursday 8:00 AM – 2:00 PM

  XPONENTIAL 2018 Program Points of Contact

XPONENTIAL 2018 Program Points of Contact

Lindsay Voss
Director of Education
lvoss@auvsi.org
571-309-0191

Katie Cooper
Education Associate
kcooper@auvsi.org
571-858-4374