AUVSI XPONENTIAL 2019

Join 8,500 technologists, regulators and users across commercial and defense sectors for AUVSI XPONENTIAL 2019, the largest, most comprehensive trade show for unmanned and autonomous systems. As adoption spreads and applications expand, XPONENTIAL is the one event that brings together the entire unmanned systems community to share ideas, collaborate across markets, capitalize on next practices and emerging trends and harness the power of unmanned technology for your business.

Connect the dots on cross-industry opportunities:

Connect the dots on cross-industry opportunities:

A POWERFUL EXPERIENCE

Check out all of the show features designed to shape your XPONENTIAL experience:

The Power of Accommodation

We've negotiated special room rates with the most convenient hotels to make your trip to Chicago affordable. AUVSI encourages all attendees and exhibitors to take advantage of the special discounts by contacting Experient, the official housing provider for AUVSI XPONENTIAL. If you require a room at the government per diem, please contact Experient first to assist you in securing the government-rate (government IDs required to qualify).

SEE OFFICIAL HOTEL MAP   LOCAL CITY GUIDE   BOOK YOUR STAY

Featured Hotel

Book XPONENTIAL hotel at Hyatt Regency Chicago

Hyatt Regency Chicago

  • Rates start at $224 Per Night
  • Single Occupancy

Rooms at the Hyatt Regency Chicago offer stunning city, Chicago River, and Lake Michigan views with all the comforts of a modern urban getaway.

SEE ALL OFFICIAL HOTELS

Hotel AUVSI Rate Hotel Website Hotels.com
Chicago Marriott Downtown Magnificent Mile $245 $335 $335
Embassy Suites Chicago Downtown $269 sold out sold out
Hilton Chicago $204 $273 $262
Hilton Garden Inn Chicago Downtown/Mag Mile $239 sold out sold out
Hyatt Regency Chicago $224 $419 $419
Hyatt Regency McCormick Place $299 $390 $404
Intercontinental Chicago Magnificent Mile $239 $311 sold out
Marriott Marquis Chicago $299 $449 $449
Sheraton Grand Chicago $224 $352 $343
Swissotel Chicago $209 $328 $328
BOOK YOUR STAY

Why book with Experient Housing?

  • Discounted Registration: This year, you can save up to $100* on your registration fee when you book your stay using Experient, the official housing provider for AUVSI XPONENTIAL. To take advantage of the hotel discount, you must book your hotel before registering.
  • Rate Assurance and Protection: Booking within the XPONENTIAL room block ensures that you receive the lowest rate possible and protects you. It also gives us the opportunity, if the need arises, to assist you with any hotel problem you may experience while at the meeting. When you choose other hotels or book through a third-party website, we have no way to help rectify a problem or inconvenience you may encounter.
  • Free Shuttles: Only those staying at hotels that are in the official housing block receive complimentary shuttle service to and from McCormick Place.
  • Networking Opportunities: Many XPONENTIAL attendees and exhibitors spend time in the hotel lobby, restaurants and bars which allows for more convenient meetings and the chance to meet colleagues you may not have met otherwise.
  • Special Deals: Benefit from hotel incentives offered exclusively to XPONENTIAL attendees and exhibitors.
  • Government Rates: If you require a room at the government per diem, contact Experient first to see if they can assist you in securing the government-rate (government IDs required to qualify).
  • International Visitors: See more information for international travelers and delegations.
  • Waitlist: If you don’t see your preferred hotel available online, simply call or email Experient and we will put you on the waitlist for that hotel. If that hotel becomes available, we will revise your reservation and send you an updated acknowledgment email.
 

*HOTEL DISCOUNT:
AUVSI XPONENTIAL 2019 Attendees will receive $100 off of a VIP Pass, $75 of a Full Conference Pass or $25 off of an XPO Hall pass when they book their hotel room thought Experient, the official housing provider for XPONENTIAL.

AUVSI XPONENTIAL 2019 Exhibitors that book through Experient will receive $100 off of an Exhibitor Booth Personnel VIP Upgrade Pass, $75 off of an Exhibitor Booth Personnel Full Conference Upgrade Pass or $25 off an Exhibitor Paid Booth Personnel Pass.

Reservations can be made here and must be made no later than April 5, 2019, 11:59 PM ET. Hotel confirmation number is required to receive the registration discount. This offer is only good at the time of initial registration. Discount cannot be used in conjunction with any other promotions/discounts/vouchers. AUVSI reserves the right to charge the discount value to any registrant who cancels a hotel reservation after the discount has been applied. Limit of one discount per registration. Terms are subject to change.

 

BEWARE - Housing Pirates and Poachers Alert

Un-authorized travel agencies, wholesalers and destination management companies (often referred to as housing “pirates” or ”poachers”) have been contacting exhibitors, offering what might appear to be lower rates at hotels for XPONENTIAL. The intent is to convince you that the offer is made on our behalf, or that the soliciting company is associated with us. This is not true. The exclusive provider for XPONENTIAL housing is Experient.

LEARN MORE +

When AUVSI secures sleeping rooms at hotels for XPONENTIAL (commonly referred to as room blocks), we research the properties to make certain that our attendees and exhibitors are adequately accommodated. These room blocks are established to ensure that rooms meet our standards and are offered at a discounted price.

We have been informed that registrants are often contacted by fax, email or most often by phone with offers for cut rate housing. The intent is to convince you that the offer is made on our behalf, or that the soliciting company is associated with us. This is not true. The exclusive provider for XPONENTIAL housing is Experient.

How it Works

Room poaching is a practice carried out by third-party companies that act as travel agencies, wholesalers or destination management companies to solicit registrants for room reservations. They manually scour publicly available sources to identify those that may attend the event.

The poacher might inform registrants that the hotel room block is “sold out,” and that if you do not book with them immediately, you may not get a room. Additional deceptive tactics include distributing forms or promotional materials that appear to be issued by AUVSI.

  • Room poachers make it more difficult for us to meet our room block commitments and expose us to potential penalties and increased room rates for our events.
  • Room poachers often don’t deliver on promises to customers. When customers arrive, reservations are non-existent, or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card.
  • Poachers often represent themselves as being affiliated with us by illegally using our logo or creating a version with the AUVSI or XPONENTIAL logo.

How You Can Help

Don’t be misled! If you are contacted by anyone other than Experient asking if you need a room for XPONENTIAL, please get as much information as you can and pass it on to AUVSI’s Registration and Housing Manager, Jason Blachek, at jblachek@auvsi.org.

Make your housing reservations via the XPONENTIAL housing site, which is linked from the XPONENTIAL website. Never give your credit card or personal information to someone on the phone offering to make your reservation for you.

Below is a list of un-authorized travel companies known to date.

Un-Authorized Travel Companies

  • Advanced Travel Systems
  • Book My Rooms
  • Business Travel Bureau
  • Condos at OCCC
  • CBS (Corporate Booking Services) International
  • CHS Housing Services
  • Convention Hotel Management
  • Convention Housing
  • Convention Housing Planners Corp
  • Convention Housing Services/Convention Expo Travel
  • Convention Hotel Services
  • Convention Travel Services
  • Conventioneers
  • Corporate Booking Services- CBS International
  • Diamond Housing Associates
  • ECTC Group/Executive Convention Travel
  • Elite Corporate Planners
  • Event Connections
  • Event Travel Planners
  • Events Plus, Inc.
  • Execu-Link Corp.
  • Exhibition Housing Services
  • Exhibitors Hotel Reservations Services
  • Exhibition Reserve
  • Expo Housing
  • Global Corporate Consultants (GCC Inc.)
  • Global Corporate Events, Inc.
  • Global Events Group
  • Global Expo Travel
  • Global Housing Management/GHM Travel
  • Global Housing Services Corporation
  • Global Travel Partners
  • Golden Events
  • Group TIRA/TIRA Convention Management
  • HDMC Group
  • Hotel Angels, LLC
  • IEA Event Planning
  • International Events, Inc./IEP Group
  • Itravel, Inc.
  • JTR Holdings Inc.
  • Le Company, LLC
  • National Travel Association
  • NHA.TRAVEL
  • NSCN Services
  • Pro Housing LLC
  • Reservation Events
  • Room Connections/Rooms Connect, Limited
  • Show Coordinators
  • Skyline Housing
  • Six Point Travel
  • Stay Right Travel, LLC
  • Tira Convention Travel Management
  • Trade Show Housing
  • Trade Show Reservations, LLC
  • TradeShow Housing
  • Travel Corp
  • Travel Maker
  • Travel Time Solutions LTD
  • TRAVEL GROUP INTERNATIONAL
  • Travel Group Partners
  • Wholesale Room Rates
  • XM Corp./XM Corporation
  • Xpo Planners

 

AUVSI XPONENTIAL 2019 Subsidy Disclosure

AUVSI receives a minimal/small subsidy from official XPONENTIAL hotels based on the number of XPONENTIAL guestrooms used at these hotels. The monies received are used toward various event related expenses, such as production, housing and shuttle transportation services. Therefore, everyone benefits when you select an official Conference hotel for your lodging. If you require more information regarding these subsidies please contact Jason Blachek at jblachek@auvsi.org.

BOOK YOUR STAY

Transportation

Airline Discounts


United Airlines:

We have partnered with United Airlines to offer travel discounts to XPONENTIAL 2019.

  • Fares Offered: Up to 10% discount on applicable fares
  • Travel Dates: April 24, 2019 – May 6, 2019
  • Origin: Any United Air Lines city
  • Destination: Chicago, IL (ORD - O’Hare)
  • Booking fees: waived for Meeting reservations

Reservations and ticketing is available via http://www.united.com/meetingtravel. When booking online, enter promotion code: ZG3Y721529 in the promotions and certificates box on the bottom of “All search options” page or call United Reservations Meetings Desk at 800-426-1122 and provide the Z Code: ZG3Y and Agreement Code: 721529.

Please note that travel must be booked between April 24, 2019 – May 6, 2019 in order to receive the discount.

QUESTIONS?

Call Customer Service toll free at 800-465-1272
International registrants, please call 240-439-2996
E-mail Customer Service at auvsi@experient-inc.com

I’ve Booked My Hotel and I’m Ready to Register!

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