REGISTRATION POLICIES

Registration Confirmation

Your registration will be confirmed by email from XPONENTIAL@showcare.com within two business days. Please check your junk and/or spam email folder for confirmation prior to contacting the AUVSI Registrar. If you do not receive an email confirmation within five business days from the date your registration was submitted, or you have other registration questions, email XPONENTIAL@showcare.com or call +1 844 327 5248. Register by March 16, 2020 for the early bird rate; discounted rate expires at 11:59 PM (ET).

Cancellation Policy

• 75% of the registration fee will be refunded on cancellations received by March 2, 2020
• 50% of the registration fee will be refunded on cancellations received March 3 – April 6, 2020
• Refunds will NOT be given for cancellation requests received after April 6, 2020
• Refunds will NOT be given for no shows

Cancellations requests must be made in writing and sent to XPONENTIAL@showcare.com.

Cancellations will not be accepted by phone or onsite. Cancellations will be acknowledged by email. If you do not receive an acknowledgement within two business days contact Showcare Customer Service at 844 327 5248 toll-free/+1 514 228 3155 international or by email at XPONENTIAL@showcare.com.

 Badges are non-transferrable once printed and are subject to a $50 reprint fee.

Substitution Policy

Substitutions will be allowed before a badge is picked up, as long as the replacement individual is from the same organization. Substitutions will not be made once the original registrant has attended any portion of the conference. The original registrant may make the substitution by emailing XPONENTIAL@showcare.com by Friday, May 1, 2020. Beginning May 2, 2020, all substitutions must be made onsite and require hard copy/written permission from the original registrant granting the substitution.

Badge swapping or sharing is NOT PERMITTED.

Attendee Policy

Attendance is for members of AUVSI's industry ONLY. Individuals not in the trade should not attend. AUVSI reserves the right to accept or reject registrations and to cancel any previously accepted reservations, at any time, at its sole discretion, without liability to the registrant or any other party. This policy was instituted to maintain the professional environment of the AUVSI show, while protecting the interests of our attendees and exhibitors.

Loud, abusive, or defamatory language, harassment or other unprofessional or inappropriate behavior is not permitted at any time at the show. If such conduct is engaged in by a registrant, please be advised that AUVSI may cancel any previously accepted reservations, at any time, at its sole discretion, without liability to the registrant or any other party, and the registrant agrees to exit the premises immediately.

AUVSI XPONENTIAL show badges cannot be reproduced and once a badge has been picked up, it cannot be resold or transferred to another individual. The AUVSI XPONENTIAL show badge constitutes a limited revocable license to attend the current AUVSI XPONENTIAL show. AUVSI XPONENTIAL show badges are the property of AUVSI and may be revoked at any time for any reason. AUVSI XPONENTIAL badges must be worn at all times at the show.

AUVSI, its sole discretion, reserves the right to decline the registration of any applicant that may violate national security or export compliance laws, including U.S. economic sanctions. Applicants must provide full, truthful information when registering, in accordance with registration terms and conditions.

Vehicle Demonstrations

XPONENTIAL may feature vehicle demonstrations. Any individual who enters the demonstration area, or rides in a vehicle within that area, does so at their own risk and shall hold harmless the Association for Unmanned Vehicle Systems International (AUVSI), The Boston Convention and Exhibition Center (BCEC), Freeman, and the demonstrating company from any and all liability. Minors are prohibited unless accompanied by an adult.

By entering the demonstration area, you acknowledge and represent that you have read and agree to these terms and participate voluntarily. You further agree to comply with all applicable laws and ordinances.

Photo and Video Policy

Attendees are permitted to use hand-held cameras to take photographs, capture digital images, and videotape within public areas of XPONENTIAL 2020 for personal, non-commercial use. Public areas include the exhibit hall; keynote session, technical, panel and workshop rooms; AUVSI press rooms; lobby areas; and hallways.

Large cameras, photo or video equipment, or ancillary equipment such as lighting, tripods, cables, etc. are prohibited, except in instances where approval from AUVSI show management is obtained. All photographers and videographers are prohibited from entering, photographing, or videotaping non-public areas of AUVSI XPONENTIAL 2020. Non-public areas include storage areas; speaker ready rooms; staff offices; and dedicated meeting rooms.

All photographers and videographers are prohibited from impeding attendee traffic flow, blocking doors, stairs, elevators and escalators, and affecting the safety of attendees. All photographers and videographers must fully and immediately comply with any requests, directions, or instructions of AUVSI show management related to safety concerns. All photographers and videographers must obtain exhibitor approval before capturing images within the exhibitor’s booth space.

While attending AUVSI XPONENTIAL 2020, all photographers and videographers must comply with all applicable rules, including but not limited to, this policy, all applicable laws, ordinances, municipal regulations, standard operating procedures and administrative procedures. AUVSI show management may evaluate the actions of a photographer or a videographer, and if a determination is made that the actions of a photographer or videographer are not in compliance with any applicable rule, AUVSI show management may terminate the permission granted by this policy.

Age Restrictions

Due to insurance regulations and other liability concerns, no one under the age of 18 is permitted in the XPO Hall during move-in and move-out. During exhibit hours, persons age 18 years and older are permitted access to the XPO Hall only if they are a registered attendee. Persons under 18 years of age will be considered on a case-by-case basis and will require a waiver and possible adult supervision (dependent on age) before being permitted into the XPO Hall.

Full Conference Pass – Student

Those wishing to register under the Full Conference Pass – Student category must meet the following criteria and present proof of eligibility to qualify:

• Undergrad students must currently be enrolled as full-time students taking 12 credits or more at an accredited college or university
• Graduate students must currently be enrolled as full-time students taking 6 credits or more at an accredited college or university
• Doctoral students must currently be enrolled as full-time research students only at an accredited college or university

Proof of Eligibility:

• Full-time student ID with current semester validation
• Certificate of enrollment

Proof of eligibility must be uploaded during the online registration process.

Students registering onsite will be required to bring proof of eligibility with them in order to qualify for the Full Conference Pass – Student category.

Full Conference Pass – Public Safety Professional

Those wishing to register under the Full Conference Pass – Public Safety Professional category must be a credentialed member of the Public Safety, Fire, Emergency Response, Search and Rescue (SAR) industry and may be required to present proof of eligibility upon request to qualify.

Export Compliance

AUVSI reminds conference participants that they are responsible for compliance with regulations limiting the release of export-controlled technology or technical data and the provision of defense services to non-U.S. persons under the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). AUVSI is not liable for unauthorized releases of technical data by conference attendees.

Force Majeure

In case the premises for the show is destroyed by Acts of God, fire or the elements or by any cause, or in case of government intervention or regulation, military activity, terrorism, civil disturbance, strikes, labor disputes, or any other circumstances make it impossible or inadvisable to hold the Show at the time and place provided, the attendee waives any claim for damages or compensation, except the pro rata return of the amount paid for admission, after deduction of actual expenses incurred in connection with the exhibition and there shall be no further liability on the part of either party. In no event, shall AUVSI, its officers, directors, trustees, or agents be liable for any direct, indirect or consequential damages resulting from the failure to hold the Show.